At the beginning of the 12 to 14 week assignment, we formulate a week by week schedule for the assignment. This schedule projects the activity which will occur, and the time frames which can be anticipated. The purpose of providing a project schedule is to advise the client of the progress of the assignment and uncover potential schedule conflicts.
At two week intervals during the course of the assignment, we provide the client with a written progress report detailing the activity on the assignment to date. The progress report includes the following information:
1. Types of activity conducted for the search and the hours spent on each.
2. The number of sources contacted.
3. The names of the prospective candidates that have emerged to date, their present company affiliations, and status.
Status as candidates includes information as to whether this individual is still a "suspect" (someone with whom we have had only telephone contact), if a resume has been received, or whether telephone or personal interviews have been conducted.
As the search progresses, this list is narrowed to include only the names and affiliations of the stronger and most viable candidates which emerge.
4. Other pertinent information.
5. The client thus has, with much the same frequency thant an internal staff member might provide, a report of the hours and resources being spent on the assignment, and the results being achieved. This gives the client close control over the activity and cash flow in the assignment.
Should the client believe that the effort is misdirected, the wrong kind of candidates are being recruited, or sees other problems arising, he or she may discuss this with the consultant immediately. The direction can be changed, new instructions given, etc., before so much time or money has been expended that results will be unproductive or the search unreasonably protracted.